Dormitories

Outgoing and Incoming Correspondence Unit

The Outgoing and Incoming Correspondence Unit operates as an independent administrative unit directly affiliated with the office of the Head of the Department of Dormitory Affairs. This unit is exclusively tasked with managing official documentation and correspondence processes.

Its core duties include issuing and archiving outgoing official letters and documents, as well as receiving and registering incoming correspondence addressed to the department. The unit is also responsible for organizing and preparing mail to be delivered to the Department Director for review and action.

A critical aspect of the unit’s work involves the use of specialized digital archiving software to electronically store and manage both outgoing and incoming communications. This digital system ensures the preservation, organization, and efficient retrieval of official documents, contributing to the smooth operation of the department’s administrative processes.