Technical Procedures Division

First: An overview of the division

The Technical Procedures Division is one of the main pillars of the Central Library, as it represents the cornerstone of the library work and the organization of library collections from all sources. The division aims to build an integrated library system that facilitates possible access to knowledge and information sources and ensures the library’s development in line with the requirements of scientific research and university education. The Division is also considered an organized knowledge portal that contributes to improving the efficiency of services provided to the users and supports the process of digitalization and continuous updating of library collections

 

Second: Division’s tasks include:

1-Supplys’ tasks

  • Selecting and acquiring information sources through purchase, donation or exchange according to specific criteria including objective modernization and quality of printing and binding.
  • Auditing all recent sources in supply records to reduce repetition of sources.
  • Registering selected sources in accordance with library policy and including them in comprehensive registration records, both paper and automated, after stamping them with the supply stamp in specific places.
  • Pasting RFID labels (Tags) on all books and university theses after adopting the Automated Catalog System (Koha) and placing self-borrowing devices in the library hall..
  • Depositing some books in branch libraries and research centers to meet their needs according to official records.
  • Providing practical training for students of the Department of Information and Knowledge Technologies, in addition to summer training for students.

 

2-Cataloguing and classification tasks include :

  • Organizing information sources through descriptive cataloguing according to Anglo-American cataloguing rules (second edition), and objective cataloguing using the Dewey Decimal Classification system (23rd edition), based on the standard Arabic topics header lists of Shaaban Abdul Aziz Khalifa
  • Placing Arabic and foreign lables on the technically processed sources, and sending them to the library halls to be ready for use

 

3- Dedication’s and exchange’s tasks include:

Receiving sources of information coming from donors, whether individuals or organizations •

Sorting sources and isolating what does not suit with library policy •

Establishing electronic lists of donated resources and prepare books of thanks for donors  •

Organizing lists of repeated books to be donated to branch libraries or other authorities •

Activating the exchange of books and documents with other libraries when needed and requested •

 

4- Collection’s maintenance tasks (binding and conservation) include:

Binding and conserving damaged books and publications to ensure their continuous use•

Keeping rare and library collections from damage through binding and regular maintenance •

Preparing electronic lists of all bound and maintained sources •

 

Third: Automated catalog unit

The division includes a vital unit concerned with organizing library collections and linking branch libraries to the central catalog. Its tasks include

• Preparing bibliographic records for books and university theses

  • Importing bibliographic recordings from the OCLC international database via the Z39.50 protocol to search for title, author, subject, ISBN, etc.
  • Linking the branch libraries of Mosul University colleges and centers to the automated catalog of the Central Library
  • Following up on the work of those authorized in branch libraries and answering their inquiries continuously.
  • Preparing statistics and annual reports on interventions on the system
  • Organizing specialized training courses on the Automated Catalog System of Koha for employees and summer training students.

 

Fourth: The basic activities of the division

  • Recording all sources in comprehensive registration records and sorting the repeated copies to donate to the other university’s libraries,
  • Holding specialized courses in cataloguing, classification, supplying and automated.
  • Providing the technical advice to staff of branch libraries and other libraries.
  • Facilitating the possible access of research and postgraduate students to the required resources.
  • Receiving the educational tours for school and university students to introduce them to the role of the library and its use.
  • Preparing weekly, monthly, and annual statistics fo all technical processes in the library.
  • Receiving summer training students and training them on supplys’ procedures, cataloguing, and bookbinding.
  • Participation in exhibitions, festivals and events organized by the university to enhance the library’s position.

 

Fifth:The Modern technologies used

The Division aims to adopt the latest library technologies to improve and develop the quality of services, including:.
• RFID technology: facilitates inventory and cataloguing processes speeds up borrowing process and contributes to the preservation of library holdings.
• Automated Catalog (Koha): Connects the library to branch libraries and provides  an electronic access to sources and modernizing databases continuously.

Sixth: Future directions of the division

• Expanding the automated catalog base to connect all university libraries to a unified digital repository.
• Increasing the digitalization of old and rare paper sources to ensure their preservation and electronic access.
• Improving  the electronic services to facilitate remote search and borrowing for the users
• Providing more advanced training programs for employees and summer training students.