The College Store is a unit under the Accounts Division responsible for the organization and management of materials and supplies utilized by the college. It oversees the registration of goods received from suppliers and ensures they match the required specifications and quantities.

Head of the Unit: Ms. Nada Abdul Haq.

Duties and Responsibilities

• Asset Registration: Recording all purchased furniture and equipment in specialized ledgers.

• Documentation of Disbursement: Posting and processing all disbursement (issuance) vouchers.

• Direct Receipt and Issuance: Managing documentation for the direct receipt and distribution of materials.

• Fixed Asset Management: Recording and processing vouchers for the transfer of fixed assets.

• Purchase Validation: Endorsing and validating purchase requests.

• Reporting: Preparing monthly statements and submitting them to the University Presidency.

• Inventory Auditing: Conducting annual physical and digital (Barcoding) inventories of all college assets.

• Stationery Management: Receiving and distributing stationery supplies and recording them in the ledgers upon receipt.

• Examination Support: Preparing and providing necessary stationery for Examination Committees annually (for both first and second attempts), as well as for all college divisions and departments.

Workflow Overview

1. Receipt: Verification of items against specifications.

2. Recording: Entry into manual and digital (Barcoding) systems.

3. Storage: Organized placement for easy retrieval.

4. Issuance: Distribution based on approved departmental requests.