Student Affairs

Duties and Responsibilities of the Registration Division

Registration Unit

The Registration Unit is responsible for managing all administrative and organizational aspects related to students (whether newly admitted, continuing, or graduates).

Tasks of the Registration Unit:

  1. Interview and annually register newly admitted students.
  2. Issue confirmation letters for continuing students and graduates.
  3. Provide graduation documents and murals for undergraduate degree graduates.
  4. Process official correspondence received by the college related to current students.
  5. Coordinate with academic department heads to organize student affairs.
  6. Issue administrative orders regarding current students.
  7. Conduct annual statistics of involved students and graduates.
  8. Organize committees to receive and verify the files of newly admitted students and create special data for them.
  9. Electronically archive files of continuing students and graduates annually.
  10. Issue student ID cards.
  11. Monitor student attendance and absences.
  12. Prepare weekly class schedules and final exam timetables.
  13. Organize committees for verifying student admission documents annually and send them to the ministry of higher education and scientific research for validation.
  14. Create and maintain students name lists, assign them among different divisions, and provide the updated information to the academic departments and examination committees as needed.
  15. Process student admission transfers and modifications.
  16. Follow up on affairs related to hosted students.
  17. Prepare lists of graduates, their rankings, and contact details for both the first and second rounds for administration for graduation orders.